What is mail merge?

This is most important question for o'level student.so today i tell you what is mail merge and how to use it. for more detail watch video below

Mail Merge In Hindi

Learn how to use Mail Merge in MS Word in Hindi to draft letters and send 1000’s of letters in a minute . Learn to create Letter, Envelopes, Email Messages with Mail Merge in Word.
The most simple option is used in this video “”choose recipients from a existing list”” for which we have used MS Excel to create a list of recipients with specific name and address fields.

Steps to use Mail Merge in MS Word in Hindi

• Click  on Mailing Tab on the Top of the Ribbon
• Select Start Mail Merge Label in the Ribbon
• Choose options like Letters, Emails, etc, from the Dropdown
• Click on Select Recipients to Create a list of Recipients or upload a Excel list of recipients
• Insert Address Block, B=greeting Line and Other Fields from the Mailing Tab
• Click on Finish & Merge Label to Finish Mail Merge
• Step by Step Image guideline to do Mail Merge in MS Word

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For more videos visit http://www.myelesson.org/ms-word-training-videos/

The text below id from Microsoft Support blog about Mail Merge

Mail Merge Definition and process

The mail merge process really is as simple as one, two, three. There are three documents involved in creating and printing letters and emails, or labels and envelopes using the mail merge process.

• Your main document
  This document contains text and graphics (a logo or an image, for example) that are identical for each version of the merged document. An example of identical content is the return address on the envelope or in the body of a letter or an email message.
• Your mailing list
  This document contains the data that is used to fill in information in your main document. For example, your mailing list contains the addresses to be printed on the labels or envelopes.
• Your merged document
  This document is a combination of the main document and the mailing list. Information is pulled from your mailing list and inserted in your main document, resulting in the merged document—the letter, email, labels, or envelopes—personalized for different people on the mailing list.

What bulk mailing document do you want to create?

• Letters
  Create and print a batch of personalized letters for everyone on your mailing list. Each letter prints on a separate sheet of paper.
• Email
  Create and send email messages for each person on your mailing list with custom information inserted from the mailing list.
• Envelopes
  Create and print a batch of envelopes for mailing.
• Labels
  Create and print sheets of mailing labels; each label is a unique mailing address.

What kind of mailing list do you use?

Word can pull data from a variety of data sources to perform mail merge. If you don’t have a mailing list, you can create one during the mail merge process. Here’s a list of a few, simple data sources you can use for mail merge.

• Microsoft Excel spreadsheet
  An Excel spreadsheet works well as a data source for mail merge if all data is well-formatted and on one sheet so that it can be read by Word. For more information, see Prepare your Excel data source for a mail merge in Word.

Use mail merge to create and send bulk mail, labels, and envelopes

Organizations communicate with customers throughout their day-to-day operations. Communication can take different forms: welcome letters, special announcements, thank-you emails, and invoices to name just a few. The mail merge feature in Word can help organizations produce various forms of written communication more efficiently.

With the mail merge process, your organization can create a batch of personalized letters or emails to send to your professional contacts. Each letter or email can include both standard and custom content. You can choose, for example, to greet each recipient by their first name, use their mailing address, or add unique information like a membership number. All the information you use to customize the letter or email is taken from entries in your data source, which can be a mailing list.With the combination of your letter or email and a mailing list, you can create a mail merge document that sends out bulk mail to specific people or to all people on your mailing list. You also can create and print mailing labels and envelopes by using mail merge.

Mail Merge Kya Hai

The mail merge process has three documents involved in creating and printing letters and emails, or labels and envelopes.

• Your main document
  This document contains text and graphics (a logo or an image, for example) that are identical for each version of the merged document. An example of identical content is the return address on the envelope or in the body of a letter or an email message.
• Your mailing list
  This document contains the data that is used to fill in information in your main document. For example, your mailing list contains the addresses to be printed on the labels or envelopes.
• Your merged document
  This document is a combination of the main document and the mailing list. Information is pulled from your mailing list and inserted in your main document, resulting in the merged document—the letter, email, labels, or envelopes—personalized for different people on the mailing list.

The Video has been made by by and the written content is take from a Microsoft Support